Part Time Administrative Assistant

Compassionate Friends • Part-time • Remote (United States) • $19 - $22 / hour • 1w ago

Job Summary
The part-time Administrative Assistant will provide essential administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including deposit and donation processing and reconciliation; database management, including updating member information/changes/classifications and assisting with chapter needs such as startup, insurance, closing, and event needs; communications; acting as a liaison between other offices and organizations

Responsibilities

· Review and process all online donations

. Assist chapters with certificates of insurance by processing requests

· Process all deposits delivered by mail service, deposit processing service

· Review ACH deposits with Bookkeeper

· Create reports based on incoming deposits and campaigns

· Complete monthly reconciliation form and provide to DOO, CEO, and Bookkeeper.

· Manage communications with members such as thank you and tax acknowledgment letters, updates on requests, etc.

· Update the database with changes of address, new members, volunteer classifications, etc.

· Initiate and manage the logistics of opening new chapters –

· Serve as liaison with simple voting software utilized during board member elections annually

· Manage the logistical process of closing of chapters

· Assist chapters with store orders. Invoice chapters as needed

· Update all trackers accordingly.

· Assist with website forms and update to chapter locator as needed

· Annual conference support, both remotely and in person

· Perform other administrative duties as needed by management.

Qualifications:

Bachelor’s Degree
Five or more years’ experience providing administrative support in a business setting, preferably in a non-profit
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency in Social Media Management
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple tasks efficiently.
Must be your only dedicated role, and your only employment.

Preferred Qualifications:

· Bereaved parent/Sibling or grandparent or comprehensive understanding and experience working closely with bereaved or grieving populations

· Empathetic

· Experience working remotely for a decentralized, virtual staff operation

To Apply: Submit your resume to Brenda@compassionatefriends.org

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Expected hours: 20 per week

Application Question(s):

This position is a part time position but needs to be your dedicated job. Do you have other work obligations?

Shift availability:

Day Shift (Required)

Work Location: Remote

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