Manager, Grant Operations

Salary Range $58,000-$65,000

Rebuilding Together, a national housing and community revitalization nonprofit with more than 110 affiliates around the country, is seeking a Grant Operations Manager to drive the implementation and administration of its diverse grant portfolio, including federal and corporate partnership grants. This position can work remotely and will report to the Director, Development Operations & Federal Grants.

The Manager, Grant Operations, will oversee the day-to-day management of both federal, foundation and corporate grants, ensuring compliance, timely implementation, and alignment with organizational goals. This includes managing grant processes, tracking deliverables, and collaborating across teams to ensure successful execution and reporting for all grants. The ideal candidate 1) has demonstrated practical and analytical experience in the implementation of large-scale national grant programs 2) has experience managing federal and corporate grants and 3) has exceptional organizational skills that allows the candidate to balance multiple potentially competing priorities.

Company Values:

All staff of Rebuilding Together’s national office will support, exhibit, and promote our company values which are:

We believe in COMMUNITY

We believe in TEAMWORK

We believe in DIVERSITY

We believe in INNOVATION

We believe in MISSION

Statement of Inclusion:

Rebuilding Together is committed to diversity, equity and inclusion (DE&I) as an organizational imperative. We believe that to achieve our goals, we must embrace a broad vision of success that builds on multiple perspectives as the means through which to learn, innovate and grow. We know that we will be most effective by creating a culture that values and leverages differences as an organizational strength as we partner with, and serve, diverse communities and residents. Our work affirms human dignity through our commitment to safe and healthy housing for all.

Essential Duties and Responsibilities:

Oversee day-to-day aspects of a robust and growing grant portfolio, including but not limited to; implementing grant award processes, regular communications (written and verbal) with affiliate network, corporate partners, foundations, and/or federal agency, tracking against contract deliverables and program budgets, data entry and analysis, funding disbursement oversight, and monitoring of national sub-grantees as needed.
Support the Director and Senior Manager in the development of a multi-year strategy around grant implementation to ensure that the best interests of all stakeholders are being met by the program(s).
Collaborate cross-departmentally to ensure that all contract requirements are being met by deliverable deadlines, as well as to solicit needs, ideas, on-the-ground experience, and buy-in.
Lead communication with affiliates, corporate partners, and/or federal agencies to provide updates, guidance, and support for successful grant implementation.
Draft and lead affiliate-facing trainings throughout the year.
Monitor affiliate/sub-grantee compliance to support the team’s efforts to mitigate program risk, including but not limited to; completing regular internal file reviews to ensure proper retention of all required federal and/or corporate grant documentation, monitoring of eligible activities, and/or completing risk assessments.
Lead compilation of data for federal grant reporting to ensure alignment with Director, Senior Manager, and Finance Department on report status, match and leverage tracking, and affiliate compliance.
Support internal and external audits related to grant programs, ensuring readiness and accuracy of required documentation.
Other grant administration duties as assigned.

Required Knowledge, Skills and Abilities

Excellent people and customer service skills
BA/BS degree preferred
Prior experience at a non-profit organization working with corporate partners and grants preferred
A minimum of two years’ experience working in grant management and/or federal grants
Demonstrated analytical skills and experience to design, manage, and track large-scale national grant programs
Demonstrated knowledge of technical assistance, quality assurance, and grant, program, and budget management
Excellent organizational skills, detail-oriented, and able to balance priorities
Excellent communication and presentation skills, including the ability to write and speak clearly and effectively, to listen actively, and to engage, inspire, and persuade
Ability to work independently and collaboratively to achieve goals
Proficient in common software, including Microsoft Office, especially Excel. Familiarity with Salesforce preferred.
Bachelor’s degree and 2 years of experience, or any combination of education and experience to meet the minimum requirements of the position
Other duties as assigned

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Vaccination Requirement:

Our priority during the process of resuming work during an ongoing COVID-19 pandemic is to keep staff, AmeriCorps members, volunteers, and homeowners safe. National office staff who will be working in the office (full time or hybrid) will be required to be vaccinated, unless an exemption is requested due to health or religious reasons. In addition, National staff who visit or work with affiliates in person must be vaccinated. Our National office will continue to follow local and government recommendations regarding COVID.

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Manager, Grant Operations

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