Director of Finance and Administration
Job description
BOSTON BAR ASSOCIATION & FOUNDATION
Position Overview:
The Director of Finance and Administration plays a crucial role in managing the financial health and business infrastructure of the Boston Bar Association and its affiliate, the Boston Bar Foundation. This senior management position requires a strategic thinker with strong financial acumen and sound business judgment who can oversee budgeting, financial reporting, and compliance for a combined 501(c)(6) membership association and its 501(c)(3) charitable foundation. The ideal candidate will possess a deep understanding of the unique financial and business challenges faced by nonprofit organizations.
Summary: Oversee all financial operations of a 501(c)(6) association with a membership of 15,000 and an annual budget of $5.3 million and its charitable affiliate 501(c)(6) foundation that has over $10 million in investments and annually makes grants exceeding $2 million. Responsibilities include:
Financial Management:
- Lead the annual budgeting process, collaborating with program directors to develop realistic budgets that align with organizational goals. Monitor budget performance and provide insights for adjustments as needed.
- Prepare monthly, quarterly, and annual financial statements and reports for the executive team, program managers, and board of directors. Present financial information in a clear and actionable manner.
- Optimize cash management and work directly with investment advisers.
- Oversee financial aspects of grant proposals and reporting, ensuring compliance with grant requirements and appropriate management of restricted funds.
- Identify and mitigate financial risks by implementing sound financial policies and procedures.
- Coordinate annual audits, ensuring compliance with federal, state, and local regulations, and maintaining accurate and organized financial records.
Administrative and Operational Management:
- Oversee payroll processing, ensuring accuracy, timely delivery, and compliance with federal and state regulations. Work with HR to address payroll-related inquiries and maintain payroll records.
- Administer employee benefits programs, including health insurance, retirement plans, and other employee perks. Ensure compliance with relevant regulations and communicate benefits information to staff effectively.
- Oversee the organization’s insurance coverage, including liability, property, and employee benefits insurance. Evaluate current policies, recommend changes, and ensure adequate protection of the organization’s assets and operations.
- Manage the information services budget, working with the Information Systems Manager to ensure internal systems are up-to-date, well-integrated, and sufficient to meet the organization’s needs.
- Develop and implement a capital expenditure plan for maintaining and improving the BBA’s two-hundred-year-old Beacon Hill home. Assess infrastructure needs and propose financial strategies for ongoing maintenance and improvements.
Strategic Leadership and Collaboration:
- Collaborate with the executive team to develop and implement financial strategies that support the organization’s mission and long-term goals, focusing on short- and long-range planning, financial performance, growth opportunities, and staffing needs.
- Prepare and present financial reports and updates for boards of directors and board committees, ensuring that volunteer leadership is informed of financial performance, risks, and opportunities.
- Foster a collaborative and supportive work environment, promoting professional development and continuous improvement within the finance team and throughout the 30-member staff.
More information and please apply to: (25) Job Details | LinkedIn. Inquiries can be made to HR@bostonbar.org
