The Office Administrator is a full-time, in person role that supports the Peninsula Sinai Congregation staff, clergy, and the Board of Trustees to carry out administrative tasks, manage the synagogue’s calendar, and act as a point of contact for congregants. The Office Administrator will follow best practices in office policy and organization, and address day-to-day challenges as they arise.

Job Responsibilities:

Office and building

Serves as office receptionist, including answering phones, greeting visitors, and managing incoming and outgoing mail
Schedules and communicates with vendors, contractors, and janitorial services
Maintains and updates data filing systems, membership records, and hallway events screen
Coordinates scheduling with building tenants and ensures appropriate building setup and room usage
Helps identify office and building needs, and is responsive to immediate issues

Organizational support

Coordinates and maintains consistent communication channels with other office staff, education director, and clergy
Maintains synagogue calendar including programming, lifecycle, holiday, and community events
Supports synagogue programming; may include creating back-end forms and managing rsvp lists, working with vendors to make event-specific purchases, providing logistical assistance, coordinating volunteers, etc.

Communications

Serves as a point of contact for organizational or administrative questions from community members
Develops and distributes publications and outbound communications, including composing and sending weekly updates to synagogue membership with review and guidance of clergy and/or Board
Updates website and PSC social media accounts

Desired Knowledge and Skills:

Able to work on site and have has flexibility to support occasional special programming on a weekend or evening
Highly organized with strong attention to detail and quality; comfortable taking initiative and also taking direction
Very friendly and warm while maintaining strong professionalism; enjoys working with diverse community
An open, transparent, and proactive communicator with all stakeholders
Comfortable working within a Jewish community including following appropriate synagogue practices (e.g., head covering for men, kosher food, etc.)
Knowledge of data and administrative management practices and procedures
Experienced with Microsoft Office software and able to self-train in new computer skills
Prior experience working with ShulCloud platform desired but not required
≥3 years of experience in office administration and experience in the requisite skill areas outlined above

Bookkeeping experience, marcomm experience (Canva) a plus.

Peninsula Sinai Congregation

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